Application Guide

Introduction

Welcome to the Graduate Document Services Portal of Auchi Polytechnic.

The Graduate Document Services Portal enables graduates to conveniently apply online for Academic Transcript Services and Certificate Request Services without visiting the institution physically.

Applicants are encouraged to carefully read this guide before beginning an application. This guide explains the application requirements, payment process, processing stages and other useful information that will assist applicants in completing successful applications.

Eligibility

Graduates of Auchi Polytechnic.
Authorized representatives where permitted.
Institutions requesting document verification where applicable.

Applicants with complete academic records.
Applicants who provide genuine information.

Before You Apply

Please prepare the following before starting your application.

Matriculation Number
Full Name
Department
Programme
Graduation Session
Valid Email Address

Active Phone Number
Passport Photograph
Means of Payment
Internet Connection
Supporting Documents

Important: Ensure every information supplied is correct before submitting your application. Incorrect information may delay processing.

Transcript Application

Transcript Application enables graduates to request official academic transcripts for employment, admission, professional evaluation, immigration or any other approved purpose.

1

Login to your applicant account.

2

Select Transcript Application.

3

Complete the application form.

4

Provide destination information.

5

Upload required documents.

6

Review your application.

7

Submit application.

8

Complete payment.

9

Receive Tracking ID.

10

Monitor application progress.

Requirements

Full Name
Matriculation Number
Department
Programme
Graduation Session

Destination Institution
Destination Address
Valid Email Address
Phone Number

Certificate Request

Certificate Request enables graduates to request certificate collection, certificate delivery, certificate verification and other approved certificate services.

1

Login to your account.

2

Select Certificate Request.

3

Choose Request Type.

4

Provide required information.

5

Upload supporting documents.

6

Review your application.

7

Submit application.

8

Complete payment.

9

Receive Tracking ID.

10

Track application progress.

Required Documents

Passport Photograph
Payment Receipt
Clearance Document (where applicable)

Identification (where required)
Supporting Documents

Payment Information

Payments must be made through the approved payment gateway provided by the institution.

Applications are processed only after successful payment verification.

Applicants should keep their payment receipts for future reference.

Notice: Payment verification must be successful before processing begins.

Application Processing Stages

1

Application Submitted

2

Awaiting Payment

3

Payment Verified

4

Document Verification

5

Application Under Review

6

Approved

7

Processing

8

Ready

9

Completed

Tracking Your Application

Every successful application receives a unique Tracking ID.

Applicants should keep this Tracking ID safely.

The Tracking ID can be used to monitor application progress through the Applicant Dashboard.

Collection & Delivery

Institution Collection
Courier Delivery

Official Dispatch
Authorized Collection (where approved)

Frequently Asked Questions

Yes. Every successful application receives a Tracking ID.

Applications may only be edited before processing begins.

Applications may be cancelled before approval.

Simply log in and complete payment again.

Notifications will be sent through your dashboard and email.

Processing depends on verification requirements and institutional workload.

Yes, subject to the institution's approval requirements.

Please contact the MIS Directorate or Graduate Affairs Office.

Support

MIS Directorate

Graduate Document Services

support@auchipoly.edu.ng

+234 XXX XXX XXXX

Auchi Polytechnic, PMB 13, Auchi, Edo State, Nigeria

Monday - Friday (8:00 AM - 4:00 PM)

Download Application Guide

Keep a printable copy of this guide for future reference.

Download PDF Guide

AUCHI POLYTECHNIC

Graduate Document Services Portal

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